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The Art of Crafting a Perfect Follow Up Email After an Interview

Congratulations! You've completed your interview and are eager to know the result. But what's next? What steps can you take to demonstrate your continued interest and potentially help sway the decision in your favor? One often underestimated tool is the follow-up email after an interview. This article will offer tips and guidelines on crafting an effective follow-up email, and will provide an example to guide you on this vital post-interview step.

Why is a Follow-Up Email After an Interview Important?

A follow-up email after an interview serves many purposes. It not only shows your genuine interest in the role and the company but also demonstrates your professionalism and respect for the interview process. This email is your opportunity to leave a positive, lasting impression on the hiring manager.

When to Send a Follow-Up Email:

The ideal time to send a follow-up email is 24-48 hours after your interview. This timeframe strikes the perfect balance - it's long enough to not appear overly eager, but not too long to make the interviewer question your interest.

Here's How to Write a Follow-Up Email After an Interview:

  1. Subject Line: Keep your subject line clear and concise. It should include your name and the position for which you interviewed.

  2. Salutation: Begin your email with a personalized greeting, addressing the interviewer by their first name if it feels appropriate.

  3. Express Gratitude: Start the body of your email by thanking the interviewer for their time and the opportunity to learn more about the company and the role.

  4. Restate Interest: Clearly express your interest in the role and the company. It's always a good idea to mention something specific from your conversation that excited you about the potential to join their team.

  5. Reiterate Your Value: Briefly remind the interviewer why you would be a good fit for the position. Highlight a specific skill or experience that directly aligns with the job requirements.

  6. Closing: End your email on a positive and forward-looking note. Express your eagerness to hear about the next steps and thank them once again for their time.

  7. Professional Signature: Your signature should include your full name, contact information, and LinkedIn profile link if you have one.

Follow Up Email After Interview Example:

Let's put these points into practice with this follow-up email after an interview example:

Subject Line: Follow-Up on [Job Title] Interview – [Your Full Name]

Dear [Interviewer's First Name],

I wanted to take a moment to thank you for the opportunity to interview for the [Job Title] position at [Company Name] yesterday. It was a pleasure speaking with you and learning more about the team's initiatives and the company's culture.

Our discussion about [specific detail from the interview] truly resonated with me and reinforced my interest in joining your innovative team. I am excited about the opportunity to contribute my [specific skill or experience] to help [Company Name] achieve its goals.

Thank you again for considering my application. I look forward to the possibility of contributing to your team and am eager to hear about the next steps in the process.

Best regards,

[Your Full Name] [Your Contact Information]

Writing a follow-up email after an interview might seem like a small step, but it can have a significant impact on how you're perceived by potential employers. By following these tips, you'll demonstrate your enthusiasm, professionalism, and attention to detail, all of which can help you stand out from other candidates. Remember, every interaction with a potential employer is an opportunity to showcase your fit for the role and the company. Use your follow-up email as an additional chance to shine.

However, remember that job hunting is a dynamic process and it's important to keep the momentum going, even at the interview stage. While waiting for feedback, it's wise to stay proactive and continue searching for other opportunities. You never know where your next big break will come from, and having multiple options can also increase your confidence.

At this point, we encourage you to look at the current roles available at Phaidon International. We are a global Talent Partner known for our commitment to outstanding service and extensive industry knowledge. We pride ourselves on connecting ambitious candidates with exciting roles in various fields.

Don't limit your possibilities by putting all your hopes in one position. Keep an open mind and a proactive approach. Your ideal job might be just a click away. Good luck!